Skip to main content

Documentation Index

Fetch the complete documentation index at: https://docs.sensorup.com/llms.txt

Use this file to discover all available pages before exploring further.

​
What is Asset Status?

Asset Status is a comprehensive tracking system that maintains a complete historical record of each asset’s operational state over time. This capability is essential for generating accurate, audit-ready reports and ensuring compliance with regulatory standards by automatically excluding inactive periods from emissions calculations.

Audit-Ready Reports

Defensible compliance records

Automated Reconciliation

Accurate emission calculations

Complete History

Full operational timeline

​
Why Use Asset Status?

The Problem

Without asset status tracking:
  • Manual reconciliation of operational data is time-consuming and error-prone
  • Emissions reports include periods when assets weren’t active
  • No audit trail for status changes and compliance decisions
  • Risk of inaccurate reporting that’s vulnerable to regulatory scrutiny

The Solution

With Asset Status:
  • Automated tracking creates a single source of truth for asset operations
  • Reports automatically exclude inactive periods for accuracy
  • Complete audit trail for all status changes with user attribution
  • Confidence in regulatory submissions with defensible data

​
Core Capabilities

Understanding Status Categories

Asset Status standardizes all operational states into two clear categories, ensuring consistent reporting across all data sources.ACTIVE
  • Asset is active and functioning as expected
  • Includes statuses like: Active, Limited Use, Available, Online
  • Emissions from these periods are included in reports
INACTIVE
  • Asset is inactive or cannot be used
  • Includes statuses like: Broken, Decommissioned, Inactive, Missing, Offline, Maintenance
  • Emissions from these periods are automatically excluded from reports
Smart Mapping: The system preserves your original terminology while standardizing for reporting. For example, if your system shows “Under Maintenance,” it’s stored as your original term but standardized to INACTIVE for consistent reporting.
Each status entry contains comprehensive information for audit and compliance purposes:
FieldDescriptionPurpose
StatusStandardized category (ACTIVE/INACTIVE)Primary field for filtering and reporting
External StatusOriginal status from your source systemPreserves your terminology
Start Date/TimeWhen this status became activeDefines operational periods
End Date/TimeWhen this status ended (empty = current)Defines operational periods
Status ReasonExplanation for the status changeAudit trail and context
Is InferredWhether explicitly set or automatically inferredData quality indicator
Asset Status supports both automated integration and manual control for complete flexibility.

​
Automatic via Integration

  • Primary method for status updates
  • Syncs directly from your operational systems (Maximo, SAP, etc.)
  • Automatically maps your statuses to standard categories
  • Creates historical log as reported by source systems

​
Manual Override by Administrators

  • Administrator role required for manual changes
  • Set specific date ranges for status periods
  • Add reasons for audit purposes
  • Handle corrections or missing periods
Temporal Validation: Status periods cannot overlap. Any ongoing status must be ended before adding a new status for a more recent period.

​
Common Use Cases

Excluding Sold Assets from Reports When assets are sold or permanently decommissioned, mark them as INACTIVE from the sale date forward to ensure they don’t contribute to ongoing emissions totals. Managing Temporary Shutdowns For planned maintenance or temporary closures, set INACTIVE status for specific date ranges to accurately reflect when assets were inactive and not contributing to emissions. Compliance Reporting Generate reports that automatically exclude inactive periods, providing regulators with accurate data that reflects your actual operational footprint.

​
Managing Asset Status

​
Manual Status Management

1

Navigate to Asset

From the Assets tab, click on the asset you want to update to open its details page.
2

Access Status Tab

Select the Status tab to view current and historical status information.
3

Add Status Period

Click Add dates to create a new status period.
4

Configure Status

  • Select ACTIVE or INACTIVE
  • Enter a Reason for audit purposes
  • Set Start Date and End Date (leave end date empty for ongoing status)
  • Click Save

​
Automated Status Integration

Future Capability: Automated status synchronization from operational systems is available through backend configuration. Contact your SensorUp team for setup assistance.
Integration Capabilities:
  • Direct API integration with operational systems
  • Custom status mapping from source systems
  • Real-time status updates
  • Comprehensive audit trails

​
Using Status for Reporting

Asset Status automatically integrates with your reporting workflows to ensure accuracy and compliance. Automated Report Filtering
  • Emissions reports automatically exclude INACTIVE periods
  • Historical data reflects accurate operational timelines
  • Compliance reports include complete audit trails
Report Accuracy Benefits
  • No manual data adjustments needed
  • Defensible data for regulatory submissions
  • Complete operational context for auditors

​
FAQ / Troubleshooting

When no explicit status exists for a time period, the system automatically infers ACTIVE status to ensure complete temporal coverage. The isInferred flag helps you identify these periods for data quality assessment.
Administrator users can modify status periods, but temporal validation prevents overlapping periods. You must end an ongoing status before adding a new one for a more recent time period.
Emissions data from periods when assets are marked as INACTIVE are automatically excluded from calculations, ensuring your reports reflect only active operational periods.
Assets without explicit status records are considered ACTIVE by default. The system fills any gaps in status history with inferred ACTIVE periods to ensure complete coverage.
Automated status integration is available through backend configuration. Contact your SensorUp support team to discuss integration with systems like Maximo or SAP and set up the necessary API connections.

​
Key Benefits

Regulatory Confidence
Submit emissions reports with complete confidence, knowing your data accurately reflects operational reality and includes comprehensive audit trails.
Automated Accuracy
Eliminate manual spreadsheet adjustments and reduce errors by automatically excluding non-operational periods from all calculations and reports.
Complete Transparency
Maintain full visibility into all status changes with detailed audit trails, ensuring preparedness for regulatory audits and internal reviews.
Operational Efficiency
Reduce administrative overhead with available automated status integration while maintaining the flexibility for manual overrides when needed.

​
Next Steps

Assets Model

Understand the complete asset data model and how operational status integrates with other asset properties.

Getting Started with Assets

Learn the fundamentals of asset management and begin implementing status tracking workflows.

System Integration

Learn about integrating with your operational systems for automated status management.